Maulana Azad Medical College
Government of NCT of Delhi

Maulana Azad Medical College
Undergraduate Hostel Allotment rules 1977
Amendments: 1996, 2010, 2018 (Including hostel rules)
The following hostel rules are applicable for undergraduate students (including interns) of Maulana Azad Medical College and Maulana Azad Institute of Dental Sciences. This amendment will come into effect from 1st Jan 2018.

I. Introduction

a) There are 3 hostels for undergraduate boys and 4 hostels for undergraduate girls.

1. Boys Hostel 1 (Formerly intern's hostel)
2. Old Boys Hostel
3. Boys intern's Hostel (Formerly New Boys' Hostel)
4. Girls Hostel 1 (Formerly Warden Flat hostel)
5. Old Girls Hostel
6. New Girls Hostel
7. Girl Interns Hostel (formerly PG women's hostel)

b) Boy students: On admission to college, boys would be allotted rooms in Boys Hostel 1 (formerly intern's hostel). In the third semester, they will be shifted to Old Boys Hostel till completion of their Final MBBS exam. For internship they will shift to Boys Interns Hostel (formerly New Boys Hostel).

c) Girl students: On admission to college, Girl students will be allotted rooms in Old Girls hostel and Girls Hostel 1. They will shift to New Girls Hostel for 8th & 9th semester. For internship they will shift to Girl Interns hostel (formerly PG women's hostel).

d) Period of allotment:

1. For MBBS students, room will be allotted till 3rd attempt at Final Professional exam or maximum of 6 years since admission to college.
2. For BDS students, room will be allotted till 3rd attempt at Final Professional exam or maximum of 5 1/2 years since admission to college. c. Interns will be allotted room for 12 months from start of internship and under no circumstances extension will be given. They will not be entitled for accommodation during their repeat posting in any subject.
    

e) Since limited accommodation is available, a priority list of allotment will be drawn up vide IV (f) below. Students lower in the list will have to share rooms, or may not get a room at all.

f) Undergraduate Hostel residents have to be in the hostel by 11 pm everyday. Late entry will not be allowed, unless permitted by the warden in advance. Since interns are expected to be on night duty, there is no limitation on entry and exit in Intern hostels.

g) Students of 1st to 9th semesters are not allowed in Intern hostels.

h) Non-hostelers are not permitted to stay in hostel at any time unless granted permission by the warden. Non-compliance will attract disciplinary action. i) Ragging in any form will not be tolerated. This would result in immediate expulsion from hostel.

II. Authority to allot hostel rooms

1. The student shall have to apply on the prescribed form for allotment of hostel room. The Warden has the authority to allot rooms based on the criteria given in Rule IV (infra). Any objection to the allotment list can be addressed to the Provost, Chairman of Wardens committee. Out of turn allotment and compassionate allotment (up to 5% of total rooms at any given time) shall be done by the Wardens committee.
2. The warden also has the authority to cancel the room allotment in case of false representation / misrepresentation of facts or misdemeanour by the student.

III.  Wardens committee

a) A committee of Wardens, consisting of wardens of all undergraduate hostels and headed by the Provost (Chairperson) has been constituted for issues related to the hostels, which include, but are not limited to, the following:

1) Discretionary allotment - not exceed 5% of rooms at any given time. The discretion will be on following grounds

1.  Medical reason
2.  Late admission
3.  Home situation (students staying at home, but situation at home is not conducive to study such as jhuggi, etc)
4.  Any other situation the committee finds worthy of consideration.
5. Discretionary allotment is possible only if rooms are available. In case of non-availability, the student will have to re-apply whenever a notice for the next allotment is issued by the warden.

2) Disciplinary cases referred to it by the wardens 3) Eviction from the hostel room 4) Interpretation and change of hostel rules, if required.

b) The committee shall meet periodically as and when required. Warden should refer all cases related to the conditions mentioned above to the Provost so that he/ she can convene meeting of the committee.

IV.  Room allotment

1. On admission to first semester, the student will have to submit a duly completed form to the Warden, with proof of residence and category under which admission to college has been obtained. The students should enclose a mark sheet of Class X and XII with school leaving certificate, and those students who are residing in hostel during period of study in school have to enclose a hostel residing certificate from the competent authority.
2. Application for room allotment has to be submitted on admission to college and thereafter when shifting to a new hostel.
3.  On admission to college, no applications will be accepted after 7 days of last date of admission as notified by Delhi University (currently 30th September). For subsequent allotments, application has to reach within 7 days of notice by warden (usually January and April).
4. Allotment of rooms to Delhi NCR students, who are fresh admission, will be done after all students have joined the college.
5.  Valid documents for proof of residence will be:
   1. Passport of student
   2. Voter identity card of student
   3. Driving Licence of student
   4. Landline telelphone bill of parent (at least 3 months)
   5. Electricity bill of parent (at least 3 months)

f) Priority of allotment will be as follows:

1. Foreign Nationals / Government of India nominees from outside Delhi
2. Students from outside Delhi, selected through All India quota
3. Other students from outside Delhi
4. Students whose parents have been transferred out of Delhi after NEET examination. Documentary proof to be submitted.
5. Delhi / NCR residents. Priority of allotment to such students shall be based on distance from college as determined by Google Maps; other factors such as availability of alternate modes of transport will also be considered. 6) Discretionary quota, including medical grounds - max 5% of total. (to be decided by Wardens committee - vide III)
    

g) The above priority is for applications received till last date of application. Late applicants will not be considered for hostel accommodation for the allotments made for fresh MBBS admission.
h) The same priority will be followed for BDS students. For each Batch, and within each category mentioned above (IV (f)), MBBS students will be given priority before BDS students.
i) For all applicants, priority within the categories given in IV (f) above will be the date of receipt of application in the hostel.
j) Boys Hostel 1: All boy students will be allotted rooms in Boys hostel 1 on admission to college. All rooms are on sharing basis.
k) Old Boys Hostel:

1. Residents of Boys Hostel 1 will shift to Old Boys Hostel when rooms are available.
2. Priority as decided at time of admission will be followed in deciding allotment of rooms, including single rooms. Preference will be given to students who were allotted rooms earlier.
3.  Any out of turn allotment will be decided by Warden's committee. Allotments done after last date are not entitled to a single seater room.
    

l) Boys Interns Hostel:

1. All male interns are eligible for accommodation
2.  Priority as decided at the time of admission will be followed in deciding allotment of rooms, including single rooms. Preference will be given to students who are allotted rooms earlier.
3.  Interns placed lower in priority list will have to share rooms (double seater).
4.  No intern will reside in Boys Hostel 1 or Old Boys Hostel.
5.  Room allotment will be done two times in a year - Jan & April for MBBS and Sept & Nov for BDS.
    

m) Girls hostel 1 (Warden flat hostel) and Old Girls Hostel: New admissions to first semester will be accomodated in Girls hostel 1 and Old Girls hostel. All rooms will be on sharing basis. Depending on priority list, students may get single rooms in subsequent semesters. Allotments done after last date are not entitled to a single seater room.

n) New Girls Hostel: 8th semester girls will be shifting from Old Girls hostel to New Girls Hostel in the month of January each year. All are single seater rooms.

o) Girl Intern hostel: All girl interns will be accommodated in Women (Interns) hostel. Shifting is mandatory in January / March of each year. Both single and double seater rooms are there, allotted depending on priority and date of shifting.

p) On allotment of new room in same or different hostel, the student has to shift within 7 days of allotment of room / hostel, failing which the student will pay fine as given below in Rule no. VIII. Note: All hostel allottees will give a written undertaking at time of hostel allotment that they have read the hostel rules and will abide by it.

V. Shifting of room within same hostel Shifting within same hostel may be done in the following situations:

1.  The warden shifts the room due to some reason e.g. shifting from double room to a single room
2.  If the student desires to change room, the reason for requesting a change has to be submitted in writing to the Warden. Generally rooms will not be changed in case of a minor correctable situation, such as electrical or civil repairs.

VI.  Hostel fees
a) The hostel fees for MBBS and BDS students (including interns) shall be as under. However, the hostel fees are under revision and may be increased in future.